Musikfest 2022 Volunteer Application

MUSIKFEST 2022 VOLUNTEER REGISTRATION

AUGUST 4 - AUGUST, 14 2022

Dear Musikfest Volunteers,

Thank you for your interest in volunteering at Musikfest, the largest free music festival in the United States! Musikfest is a volunteer-driven festival that benefits the Lehigh Valley and its surrounding communities, and ArtsQuest would never be able to pull it off without your help!

Included in this packet is:

Volunteer Registration Form - Fill out the full form and return it by mail, fax, or email. Forms can be filled out online at www.musikfest.org/volunteer.
Consent of Understanding - Please read this carefully and sign. All forms must be signed regardless of whether or not you expect to be serving alcohol at Musikfest.
Teen Volunteers Permission - All volunteers under the age of 18 must have a parent or guardian’s consent in order for them to volunteer. Please note that individuals under the age of 15 must volunteer with a parent or guardian.
Policies and Incentives - Musikfest volunteering policies and incentives are outlined here. If you have any questions, please don’t hesitate to contact a member of the Volunteer team.
Sites - Descriptions and hours of all Musikfest sites are listed here.
Volunteer Opportunities - Descriptions of all volunteer opportunities are listed along with shift hours and locations. Please note that there may be special qualifications needed to fill these positions.

We will do our very best to schedule you for the volunteer opportunities that interest you and will call you to speak about alternatives you may enjoy if your first choice is full. It may take a few weeks to receive your schedule, so please be patient. In the meantime, if you have any questions, please feel free to contact our volunteer department at volunteer-dept@artsquest.org or by calling 610-332-1370, 610-332-1315 or 610-332-1360.

Please note: If you have never volunteered with us before, please also register yourself on our Volunteer Portal. This website will allow you to track your hours as well as sign up for other events which ArtsQuest hosts throughout the year. We do require every Musikfest volunteer to fill out an application and register on the Portal. You can register at www.artsquest.org/volunteer .

Thank you again for your dedication to volunteering at Musikfest, and we look forward to having another fantastic year!

Best regards,

The ArtsQuest Volunteer Department

Cory Stevens, Volunteer & Internship Programs Manager – cstevens@artsquest.org 610-332-1370

Cavan Mulligan, Volunteer and Internship Coordinator – cmulligan@artsquest.org 610-332-1360

Sarah Yost, Volunteer Program Assistant - syost@artsquest.org 610-332-1315

STATEMENT OF UNDERSTANDING

For the protection of volunteers and ArtsQuest, each adult volunteer is asked to read the following information. By signing their name at the end of this form, the volunteer verifies that they are aware of the special regulations involved with alcohol service and agrees to abide with Commonwealth of Pennsylvania Liquor Laws and Musikfest regulations.

1. IT IS AGAINST COMMONWEALTH OF PENNSYLVANIA LIQUOR LAWS TO SERVE ANY PERSON UNDER THE AGE OF 21. If anyone sees an adult giving a minor beer or wine, this must be reported immediately to the nearest police officer.

2. IT IS AGAINST COMMONWEALTH OF PENNSYLVANIA LIQUOR LAWS TO DRINK WHILE SERVING ALCOHOLIC BEVERAGES. Volunteers who are drinking are subject to a fine if observed by Liquor Control Enforcement officials and to possible removal from the festival. Anyone observing an ArtsQuest volunteer drinking alcoholic beverages while on duty in any capacity should report the incident to the supervisor. The supervisor must submit a complete written Personnel Report to the site supervisor or the Volunteer Programs Manager by the end of the shift. The report will detail the information reported to and/or observed by the supervisors. The Volunteer Programs Manager or another ArtsQuest staff member will contact the volunteer before his/her next scheduled shift. The volunteer will be informed of the report and the situation will be discussed with the volunteer.

3. IT IS AGAINST COMMONWEALTH OF PENNSYLVANIA LIQUOR LAWS TO SERVE ALCOHOLIC BEVERAGES TO A VISIBLY INTOXICATED PERSON. IF ANY PERSON REQUESTING BEER OR WINE IS VISIBLY INTOXICATED, HE/SHE MUST NOT BE SERVED. If you advise a person that you cannot serve him/her and the person insists, please call a police officer for assistance.

Confirmation *

I have read, understand, and agree to abide by the above requirements.

Contact Information

First Name*

Last Name*

Address*

Address Line 1

Address Line 2

City

State

ZIP Code

Phone Number *

Email*

Birthdate

ArtsQuest requires all volunteers under the age of 18 to receive permission from a legal parent or guardian.

If you are between the ages of 12 and 14, you MUST volunteer with a parent or legal guardian. Volunteers 15 and older and volunteer on their own.

Month*

Date*

Year*

Gender*

Have you ever been convicted of a crime, including misdemeanors and felonies (excluding traffic violations)?*

Are you hoping to volunteer for Musikfest as part of court-ordered community service?*

Do you have any allergies that may impact your volunteer shift?*

Physical Limitations / Special Needs

Please let us know if you have any physical limitations or special needs that would impact your volunteer shift. We want to make sure you have a fun and rewarding experience at Musikfest!

I give ArtsQuest my permission to use my photo*

Yes No

During Musikfest, many posed or candid photographs are taken of volunteers. ArtsQuest uses these photos to in marketing for future events.

Volunteer History

Help us keep track or upgrade your volunteer history with our organization.

Is this your first year volunteering at Musikfest? *

Yes No

If No, how many years have you volunteered with us? It's very important to let us know so we can recognize you! *

How did you find this application?*

Teen Volunteer Permission

Parent or guardian, please read and sign for volunteers age 18 and under. Please note, individuals aged 12-14 must have a parent or guardian volunteer with them. Community Service paperwork can be completed by appointment beginning September 2022.

Parent/Legal Guardian Name

Relationship to Young Volunteer

Phone

Consent

I/we the parent(s) and/or legal guardian(s) understand that our ward has volunteered to assist in the activities of ArtsQuest. I/we consent to my/our child’s involvement with ArtsQuest and so remise, release and discharge for myself and my child, ArtsQuest, each and every officer, director, administrator and employee, of and from all, and all manner of, actions or causes of action, suits, claims and demands whatsoever in law or equity, foreseen or unforeseen, arising out of or in any way connected with my/our child’s involvement with ArtsQuest’s activities. I/we have read and understand the provisions of this general release and statement of understanding.

Emergency Contact Information

Please provide an emergency contact that we can reach out to if an emergency occurs.

Emergency Contact's Name*

First Name

Last Name

Relationship to Contact *

Phone*

Scheduling: Post-Festival Teardown

Check the boxes for any post-festival teardown shifts you would like to volunteer for.

Monday, Aug. 15 (Post-Festival Teardown)

9-3 PM 6-9 PM

Tuesday, Aug. 16 (Post-Festival Teardown)

9-3 PM 6-9 PM

Wednesday, Aug. 17 (Post-Festival Teardown)

9-3 PM 6-9 PM

Thursday, Aug. 18 (Post-Festival Teardown)

9-3 PM 6-9 PM

Additional Comments / Form Submission

Please schedule me for this number of shifts: *

Musikfest volunteers are required to contribute 3 shifts or 2 weekend shifts (Sat/Sun) throughout the ten day festival.

Additional Comments

If you have any comments about your application, please let us know in the field above. This is your space to fill in any gaps not covered by the application.

POLICIES & INCENTIVES

1. Scheduling Policy: Requests will be filled on a first-come, first-served basis! Consideration may be made for experience, availability, and specialized functions. Assignment schedules will be emailed via the Volunteer Portal, unless otherwise requested by the volunteer.

2. Please Use One Form per Each Volunteer. Forms are available at the Banana Factory, ArtsQuest Center and Visitor Center, online at www.musikfest.org/volunteer or by calling a member of the volunteer department.

3. Volunteering Together: To be assigned with another volunteer, volunteers should specify the person they wish to be paired with on their Registration Forms. All efforts will be made to honor requests, but placement cannot be guaranteed.

4. Minimum Hour Requirements: Volunteers are required to serve at least 3 shifts. To help with coverage at our busiest times, two weekend shifts will be counted as 3 shifts. Every volunteer who meets the minimum requirement will be given one volunteer t-shirt, one pin, and one name badge. Volunteers serving 3 shifts during the festival receive a volunteer shirt, souvenir pin, name badge, shuttle bus transportation, $10 to use on food, and a coupon for a non-alcoholic beverage per shift. Volunteers may use the indoor restrooms at the Luckenbach Mill and the ArtsQuest Center. Should you be unable to serve your shifts as scheduled, we ask you to return your volunteer package to the office.

5. Training and Orientation: All volunteers are required to attend a training and orientation session, regardless of their level of experience or leadership. Training will be held between July 5 and 21. Volunteer packages will be distributed at the end of each training session. Each volunteer must pick up their own package at the Banana Factory, located at 25 W Third Street, Bethlehem, PA 18015.

6. Previous Arrest Record: An arrest and conviction record does not automatically disqualify you from volunteering; however, the nature of the offense(s), date(s) of conviction and any pattern of offenses will be carefully considered in an attempt to protect Musikfest, its volunteers, and guests. Any volunteer hoping to complete court-ordered community service must speak with the Volunteer Manager before scheduling.

7. Set-up (July 25 – Aug 5) and Takedown (Aug. 15 - 18): Sandwiches and cold drinks will be provided for volunteers during setup and takedown.

8. Additional Items: Those volunteering 4-6 shifts will receive a second volunteer shirt. A third shirt is given to those who volunteer 6 or more shifts. If supplies allow, volunteers may purchase additional shirts. Eco Squad: Volunteers will receive a special pin. Last Night Pin: Volunteers who help in any function on the last night (Sunday, Aug. 14, 5-11 PM) will receive a specially designed pin.

To qualify for these incentives, shifts must be scheduled through the ArtsQuest Volunteer office.

IMPORTANT: In accordance with Pennsylvania Liquor Control Board mandates, volunteers may not drink alcoholic beverages while serving in any functions.

MUSIKFEST 2022 VOLUNTEER REGISTRATION

STATEMENT OF UNDERSTANDING

Contact Information

Birthdate

Volunteer History

Teen Volunteer Permission

Emergency Contact Information

Scheduling: Pre-Festival Setup

Scheduling: Festival Shifts

FUNCTIONS

Choices

Scheduling: Post-Festival Teardown

Additional Comments / Form Submission

POLICIES & INCENTIVES